St. Charles City-County Library District
Board of Trustees
September 13, 2010
The St. Charles City-County Library District Board of Trustees met at 7:00 pmon Monday, September 13, 2010at the Administrative Office, 77 Boone Hills Drive, St. Peters, MO.
Board Members present:
Board Members absent:
Library Staff present:
President Greg Dohrman called the meeting to order at 7:03 p.m.with the Pledge of Allegiance. Seven members responded to roll call. Mr. Dohrman opened the floor for public comments. No requests for time were received.
Ms. Crook corrected an error on page 3 of the minutes from August’s meeting; the minutes should read “CountyAssessor’s office” versus “State Assessor’s office”.
MOTION: Mr. Thoelke moved to approve the minutes of the August 9th meeting as amended, as well as the minutes of the September 10th Director Search Committee meeting. Ms. Crook seconded. Motion passed seven affirmative, zero negative, zero abstentions, and two absent.
The financial reports for August were included in the Board packet sent to each Board member’ house. The financials in the report are finals. Highlights of the report are included below:
Mr. Schultz took this opportunity to invite the Board members and staff to the annual LAGERS meeting in Springfield, Missourion October 21-22. The meeting is just that—an annual meeting with individuals campaigning for votes. Mr. Heggs has represented the Board in the past at the convention. If anyone is interested, please let Rick know as soon as possible.
Mr. Sandstedt deferred to the next item on the Agenda. He did take this opportunity to apologize to Board members Debbie Haupt and Kathleen Todd for the length of the orientation session prior to tonight’s meeting. The session lasted approximately 1 hour and usually, Mr. Sandstedt isn’t allowed to talk for longer than 20 minutes!
Mr. Sandstedt also took this opportunity to do something that he does not often due in public, and that is to give public kudos to Kristin Williams, Planning and Development Coordinator, for a hugely successful and very well done Art Uncorked event.
Kristin Williams, Planning and Development Coordinator
The Foundation update is included in the Handout Packet distributed at tonight’s meeting. It includes the following updates:
Mark Your Calendar…
Denise Ulett, Consumer Health and Government Documents, Middendorf-Kredell Branch
Ms. Ulett displayed a physical copy of the Health Care Reform Act. It is easy to see why there are a lot of unanswered questions about the Act due to the sheer size, complexity, and detail of the bound book. AARP created a bulletin, free to the public, to assist the public interpreting and understanding the Act. Ms. UIett also had a copy of the AARP bulletin at the meeting.
The District in conjunction with our Consumer Health partners, BJC-St. Peters and Progress West Healthcare, developed a program available to those individuals interested in weight loss. Ms. Ulett displayed the t-shirt presented at registration. Five branches of the St. Charles City-County Library District have volunteered to be ‘weigh-in stations’ for the program. There are 417 people registered for the program; 138 will weigh in at our branches.
Special Report—Patron Statistics
Betty Murr, Deputy Director
The special report for September—Patron Statistics—was included in the Board packet mailed to each Board member’s home. This is a fiscal year end report for FY10. The report contains four different charts. The report is prepared annually by Audrey Banger, IT Project Manager.
Ms. Murr distributed a handout from Ms. Bangert outlining what is included in the Patron Statistics report. This handout detailed each chart and what it communicated to those interpreting it. The purpose of the report is to give those reading it an idea of “who (e.g. Residents, Non-Residents, etc.) is using the library as well as other comparative data”.
If there are any questions about the report or its contents, please contact Audrey Bangert or Betty Murr at the Administrative Offices.
Betty Murr, Deputy Director
As a reminder, this report now includes a separate report on PC use in the libraries. PC checkouts are no longer included in the Circulation statistics.
Ms. Murr pointed out a few highlights from the monthly report.
Maggie Preiss, Children’s Resources and Marketing
Fall programs for Teens and Children are in the Handout Packet distributed at tonight’s meeting. The folder also includes Adult Programs for September. Ms. Preiss handed out the current Activities Report.
Community Events include:
Father Dominic, author of two new books: Brother Jerome & the Angels in the Bakery and Thursday Night Pizza, will be at Middendorf-Kredell on Saturday, October 16th for Pizza & Angels.
11-01 Spencer RoadBranch Replacement
There is nothing new to report at this time; no Board action needed at this time.
11-04 Director Search Committee
MOTION: Mr. Heggs motioned to move Agenda Item 11-04 Director Search Committee discussions to the end of the meeting, the final Agenda item. Mr. Thoelke seconded. Motion passed seven affirmative, zero negative, zero abstentions, and two absent.
11-13 Director’s Transition Dialogue—Evaluation
Mr. Sandstedt will email the Board members with some tentative dates to discuss his performance as Library Director as well as qualities to consider in applicants for his position. The meeting should take approximately 1.5 to 2 hours. The options will be toward the end of September or beginning of October.
11-14 Policy #E032.540 Class Specs—IT Specialist
Approval of this policy simply formalizes the specialist position with class specs. This position was already submitted as part of the budget process.
11-15 Policy #E032.670 Class Specs—Purchasing and Building Project Manager
The change in this policy is simply renumbering the Purchasing and Building Project Manager to a 600 class spec versus 500; a number change only.
MOTION: Dr. Cook moved to approve the Consent Agenda. Mr. Thoelke approved. Motion passed seven affirmative, zero negative, zero abstentions, and two absent.
11-16 Policy #G009—Code of Ethics, Public Disclosure
The policy remains unchanged other than the re-adoption date.
MOTION: Ms. Crook moved to re-adopt Policy #G009 as submitted by Rick Schultz, Coordinator of Finance. Mr. Thoelke seconded. Motion passed seven affirmative, zero negative, zero abstentions, and two absent.
MOTION: Mr. Dohrman moved to adjourn the open session and move into closed session to discuss Personnel issues per Section 610.021 of MO Statutes. Mr. Thoelke seconded. Motion passed seven affirmative, zero negative, zero abstentions, and two absent. A roll call vote was taken to open the closed session.
The open session adjourned at 7:38 pm.
April C. Wootten
Secretary Board of Trustees Date