Personnel Action Forms
The Personnel Action Form shall be the official District form used to record personnel action, including appointments of new and temporary employees, changes in an employee’s work status or salary, extended leave or leave of absence, disciplinary action, and separation from employment.
The Personnel Action Form shall be completed by the employee’s supervisor/manager, or by the Human Resources Coordinator as soon as they become aware of the pending action. The employee’s signature is required on every form effecting his/her employment status unless an emergency or out of state move has made the employee unavailable to sign the form.
Each Personnel Action Form shall have the employee’s supervisor/manager’s signature. Administrative staff is also required to approve the Personnel Action Form. For non-track employees, the Coordinator of Finance and Support Services and Human Resources Coordinator’s and Deputy Director’s signatures are required. For professional level employees and for all employees hire, promoted, or terminated/separated all the above signatures are required as well as the District Director’s signature.
The completed Personnel Action Form, including appropriate signatures, shall become a permanent record and will be kept in the employee’s personnel file.
To permanently remove a Personnel Action Form from the employee file, for example, a disciplinary action form, the employee must submit a written request to the Human Resources Coordinator. Before the Personnel Action Form is removed approval is required by the Human Resources Coordinator, Deputy Director and the Director.
(Approved 11/9/92)