Code of Ethics, Public Disclosure
Section 1. Declaration of Policy.
The proper and ethical operation of the St. Charles City-County Library District requires that officials and employees be independent, impartial and responsible to the people; that decisions and public policy be made in the proper channels of the governmental structure; that public office not be used for personal gain; and that the public have confidence in the integrity of the District’s operation. In recognition of these goals, there is hereby established a policy for disclosure by certain officials and employees of private financial or other interests in matters affecting the District.
Section 2. Conflicts of Interest.
Members of the Board of Trustees having a substantial personal or private interest, as defined by state law, in any policy, or decision made by the Board shall disclose within the Board minutes the nature of the member’s interest and shall be disqualified from voting on any matters relating to this interest.
Section 3. Disclosure Reports.
The following information shall be included as a public record of the District:
Each transaction in excess of five hundred dollars ($500) during the calendar year between a Trustee, Director, Assistant Director, Finance and Support Services Manager, Information Technology Manager, or Purchasing Specialist, including any persons related within the first degree by consanguinity or affinity to such persons, and the Library District, excluding compensation received as an employee, or payment of any fine, tax, fee, or penalty due the District. This shall include the dates and identities of the parties to the transactions.
Each transaction in excess of five hundred dollars ($500) during the calendar year between any business entity in which such individuals have a substantial interest and the District excluding any payment of tax, fee or penalty due to the District or payment for providing utility service to the District. This shall include the dates and identities of the parties in the transactions.
The Director, Assistant Director, Finance and Support Services Manager, Information Technology Manager, and Purchasing Specialist also shall disclose by May 1 for the previous calendar year the following information:
The name and address of each of the employers of such person from whom income of one thousand dollars or more was received during the year covered by the statement:
The name and address of each sole proprietorship that is owned; the name, address and the general nature of the business conducted of each general partnership and joint venture in which the individual was a partner or participant; the name and address of each partner or co-participant for each partnership or joint venture unless such names and addresses are filed by the partnership or joint venture with the Secretary of State; the name, address and general nature of the business conducted of any closely held corporation or limited partnership in which the person owned ten percent or more of any class of the outstanding stock or limited partnership units; and the name of any publicly traded corporation or limited partnership that is listed on a regulated stock exchange or automated quotation system in which the person owned two percent or more of any class of outstanding stock, limited partnership units or other equity interests;
The name and address of each corporation for which such person serviced in the capacity of a director, officer or receiver.
Section 4. Filing of Reports.
The recording secretary of the Board of Trustees shall file a copy of this policy within ten days of adoption. The disclosure reports required for 1991 shall be filed no later than May 1, 1992 with the Secretary of State’s office and the Library District; reports due May 1, 1993 and later years shall be filed with the state ethics commission and shall cover the preceding calendar year.
Such reports will be made available at the District’s administrative offices, for public inspection and copying during normal business hours. Reports shall be retained by the Library District for five years.
The Financial Disclosure Statement for Political Subdivisions, developed by the Secretary of State’s office shall be appended to this policy and used for reporting 1991 activities. Later reports shall be developed by the state ethics commission.
New incumbents hired as Director, Assistant Director, Finance and Support Services Manager, Information Technology Manager, or Purchasing Specialist shall file the statement within thirty days of such appointment or employment.
Officials and Trustees may supplement their financial interest statement to report additional interests acquired after December 31 of the covered year until the date of filing of the financial interest statement.
Section 5. Definitions
First degree of consanguinity or affinity includes father, mother, spouse, son or daughter by virtue of a blood relationship or marriage.
Substantial interest is ownership by the individual, his or her spouse, or dependent children, either singularly or collectively of ten percent of more of any business entity or an interest having a value of ten thousand dollars ($10,000) or more, or the receipt of a salary, gratuity, or other compensation of five thousand dollars ($5,000) or more from any individual, partnership, organization, or association within any calendar year.
Section 6. Force and Effect
This policy shall be in full force and effect from and after the date of its passage and approval and shall remain in effect until amended or repealed by the Board of Trustees.
(Revised 12/8/97, Readopted 4/10/06, Readopted 3/8/2010, Readopted 9/13/2010, Readopted 8/14/2012)