The library district will reimburse actual lodging expenses during periods of official travel as identified in Policy F032 with the prior approval of the Director. The Director will take into consideration transportation time or charges when approving lodging arrangements. It is assumed that staff and board members will attempt to share accommodations or stay with friends or relatives when possible in order to minimize lodging costs.
Travel and lodging expenses in conjunction with meetings and conferences must be controlled as regards to actual starting time of meetings, transportation availability, etc. Any unnecessary expenses incurred because of arriving early or departing late from meeting sites may be denied at the discretion of the Director.