St. Charles City-County Library District
Board of Trustees
August 13, 2013
The St. Charles City-County Library District Board of Trustees met at 7:00 pm on Tuesday, August 13, 2013 at the Administrative Office. This branch is located at 77 Boone Hills Dr., St. Peters, MO.
Board Members present:
Board Members absent:
Library Staff present:
President Jerry Cook called the meeting to order at 7:15 pm with the Pledge of Allegiance. Eight members responded to roll call. Dr. Cook opened the floor for public comments. No requests were made at this time.
Jim Brown formally welcomed and introduced our new Assistant Director, Margaret Conroy!
Kristin Williams introduced the new Extension Services Specialist, Karen Guccione-Englert.
Our two newly appointed Trustees, Lisa DeClue and Justin Collier, were welcomed and introduced to the group! Ms. DeClue and Mr. Collier are both City Appointees by Mayor Sally Faith. Staff and Trustees introduced themselves and their position in the District.
The following reports were included in the Board packet.
John Thoelke pointed out that our Income in this report is $62,000, and our Expenses are $1.6 million which is why we keep Reserves.
The Strategic Plan update in the packets for this month provides some overall highlights from the past quarter.There are also Strategic Initiative group updates which can be found inside the report.Lastly, the next update will be at the November Board of Trustees meeting.
The report indicates that we are a “net lender”, meaning we lend more materials than we borrow. This illustrates our commitment to quality materials and maintaining our Materials Budget at 20% of the overall budget.
The national organization of OASIS has developed a curriculum to make technology classes available for seniors within the general public. The Library District has “joined forces” with OASIS and has started offering classes designed with “seniors in mind, but that are open to all ages”. Ms. Nielsen is working to train staff and volunteers to conduct the classes in the Spencer Road Praxair Training Room where we have 20 computers available for learning.
MOTION: John Thoelke moved to approve the Consent Agenda as amended. Gail Zumwalt seconded. Motion passed seven affirmative, zero negative, zero abstentions, and two absent.
14-06 Welcome New City of St. Charles Board Appointments
Jerry Cook welcomed the new Trustees to the group!
14-07 Kathryn Linnemann Fireplace Renovation
There is no action needed on this at this time. Jim Brown clarified that this item was budgeted in the FY13 Budget, but was delayed due to complications with the vendor as well as the item going back out for bid. Now that the least expensive bid has been accepted, the District is waiting until the Art Uncorked event is over to begin work on the project. The anticipated start date is early October; therefore the project should be complete approximately one month from then.
14-08 Joint Trustee, Foundation, and Friends Meeting
The joint meeting with the Foundation, Friends of the Library, and the Library Board of Trustees is scheduled for Thursday, August 22, 2013 from 3:30 pm-5:30 pm at the Spencer Road Branch. A social gathering is planned afterward at the River City Rascals game. The event is the result of an effort by the Foundation and the Rascals to support Early Literacy; bring a new Children’s book to the game and get a voucher for a free ticket to the game!
Jim Brown and Kristin Williams will create the agenda for the joint meeting. Three ‘hot topics’ for the agenda are simply getting to know everyone, defining the different roles of each organization, and discussing how to improve the communication between the groups also.
If interested in attending, Kristin requested your RSVP this evening. Otherwise, she will follow-up with you soon.
MOTION: Myra Crook moved to adjourn the meeting. Gail Zumwalt seconded. Motion passed seven affirmative, zero negative, zero abstentions, and two absent.
The meeting adjourned at 7:50 p.m.
April C. Wootten, Recording Secretary
Secretary, Board of Trustees Date