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Planning and Development Coordinator

Planning and Development Coordinator

Department: General Administration

Reports to: Director

Salary Track: I-J

FLSA Status:  Exempt



Responsible for coordinating District wide strategic planning providing administrative support in fulfilling the goals and objectives as established by the Library Director and the Library Board of Trustees. Also, responsible for establishing and managing the Library Foundation for fund raising; directing all fund raising activities for the District including developing volunteer sources; managing the library gift shop; coordinating fund raising activities for the Friends of the Library. May develop and coordinate appropriate grants for the Library District, as directed. Works cooperatively, as needed, with staff and community representatives to achieve goals. Supervision received is administrative, with assignments given in terms of broad general objectives and limits.


  1. Works cooperatively with staff and community representatives to form library goals, objectives, mission statement, policies and procedures.
  2. Coordinates the periodic planning process for libraries, including those developed by the Public Library Association.
  3. Develops quantitative and qualitative procedures for measuring District goals, objectives and service responses including statewide standard for public libraries.
  4. Establishes, manages, and directs the Library Foundation for fund raising, including work with deferred gifts, endowment development, and membership programs, preparing necessary reports and financial information as required bor non-profit foundations.
  5. Designs strategies to identify, investigate, and implement programs which will generate revenue for the Library District, including sponsorships, cash donations, and special events.
  6. Develops research data for use in fund raising activities, and for District decision making.
  7. Coordinates Friends of the Library fund raising activities, such as the book fair and the gift shop, including multiple accounting functions, invoice reconciliation, and financial reports.
  8. Oversees the development and maintenance of the volunteer program in conjunction with the Volunteer Resources and Staff Training Specialist.
  9. Identifies grant sources, and prepares grants as needed for additional funding.
  10. Represents the Library District and the Foundation to community organizations, business leaders, government officials and media.
  11. Creates procedures and policies for planning and development activities.


  1. May serve on committees or teams within or outside the District in the area of expertise.
  2. Provides training to staff on planning and development issues and programs.
  3. Perform other related duties as assigned.


Personal computer, printer, copier, calculator, cash management system, fax, automated phone system and other computer or business equipment.


Must be able to work independently, have excellent verbal and written communication skills, have three years experience in planning and development work, including fund raising, and have knowledge of library operations. Must have BA/BS degree in a related field; prefer master's degree in Non-Profit Management, Public Policy or a related field.

(Approved 6/8/98)