November 15th, 2007 Minutes
Foundation Minutes- Board Meeting
Call to order- 3:34
Roll Call- Larry Shroth, Mark Rudolph, Lorna Frahm, Kyle Gaines, Tim DeGhelder, Warlene Reed, Joe Krebs Staff members- Lisa Dunham, Carl Sandstedt, Rick Schultz
Public comments- none
Secretary's report- Minutes from meeting-
Motion made by Lorna Frahm to accept the minutes from the September 20, 2007.
Second-Larry Shroth
Motion- Passed
Financial Report
Market report on assets- Rick went over investment spreadsheet: Total
asset value- $411,134.31 as of
Comments from the Foundation Board- Mark Rudolph announced he is taking a new employment position out-of-state and he will no longer be able to make library foundation meetings. (this will be his last)
Staff Liaison's Comments- Lisa Dunham
Barb Griffith is interested in serving of the library foundation board. This will be covered in old business.
Memorial gifts for Bob Houck are being collected. (a digital link will be created for on-line giving)
Lisa is going to visit staff members from each branch in order to gather ideas which can make the library foundation more effective in it's mission.
Director's Comments- Carl Sandstedt
The memorial for Bob Houck will be Friday, November 16th, 2pm at Baue by Cave Springs.
Carl mentioned the many things Bob has done for the library district over the years.
KL branch moving forward with a total remodel. There will be a temporary site at Blackhurst elementary.
Old Business
07-27 Webpage Redesign
The webpage will be ready for an update when the development plan is in place. This webpage will reflect potential giving opportunities.
This will be revisited in our Jan 2008 meeting.
Old Business
08-06 Trivia Night 2008-
Date- Friday April 25 at the O'fallon Elks Lodge. This is the same location as the 2007 event. Our goal is to increase the silent auction items.
Some updated changes will be made in order to get more involvement in the event. Board members currently give $25 each to support the event. Board member involvement in the silent auction will help increase revenue generated for the event. Individual participation and committee involvement will be discussed in the Jan 2008 meeting.
Old Business
08-08 Expansion of the Foundation Board-
Motion was made by Lorna Frahm to accept Barb Griffith as a new foundation board member.
Second by Larry Shroth
Motion passed.
New Business
08-13 Independent Auditor's Report for FY2007
Rick reported audit was in good standing. Audit information was shared with each board member.
Motion made by Lorna Frahm to accept the audit for FY07.
Seconded by Warlene Reed
Motion Passed
New Business
08-14 Temporary Staff Liaison to Foundation
Motion made by Lorna Frahm for Lisa Dunham to be allowed and authorized to sign documents in place of Bob Houck on previous motions and to be authorized for all financial accounts.
Second by Tim DeGhelder
Motion passed
New Business
08-15 Adjustment of bylaws. Article VI; Section 8
Recommended changes in bylaws to read as follows:
Section 8. Checks, Drafts, Other Orders All checks, drafts or other orders for the payment of money in the name of the Foundation shall be signed by such officer or officers, agent or agents of the Foundation, and in such manner as shall be determined by the Foundation Board. Authorized signatories shall be the Foundation President, Foundation Treasurer, and the Planning and Development Coordinator or other authorized liaison of the St. Charles City-County Library District. Two signatures shall be required on any instrument exceeding $500.00 in value. No signatory shall be authorized to make payment to reimburse themselves
Motion by Lorna Frahm to make changes in bylaws concerning Article VI; Section 8.
Second by Larry Shroth
Motion Passed
New Business
08-16 Development Software
Lisa Dunham is going to visit several nonprofit organizations and view their development software. Software will be looked at in order for the library foundation to decide on which type of software is needed for fundraising. Lisa will report back to the board in Jan 2008.
New Business
08-17 Foundation Board Description of Duties.
Motion made by Larry Shroth to adopt the board duties for board members- boardduties.htm
Second by Lorna Frahm
Motion Passed
New Business
08-18 Foundation Wishing Well
Lisa Dunham sharing information about spiral wishing wells. Wishing wells are a way for customers to drop coins as a donation for the foundation.
Information about Wishing Well-
Agenda Memo 08-18
Foundation Wishing Well
Public
fundraising fatigue is becoming more common due to the number of agencies
requesting our dollars. In
addition, the current economic climate continues to deplete the amount of
discretionary income available in the community.
Therefore it is vital that we use our time and efforts efficiently to
acquire donations. Implementing
some simple, minimal resource approaches to Foundation fundraising will
increase contributions without taxing staff resources.
Many
non-profits have instituted the use of spiral “wishing wells” in their
fundraising programs. These
unique devices attract attention and become an entertaining (and
educational) funding source. The
wishing well is used by charitable, cultural, educational organizations
throughout the country.
I
have contacted and am awaiting response from the agencies below on the
performance of the wishing well as a fundraising tool in their locations.
The
Butterfly House (
Marshall
Public Library (
Champaign
Public Library (IL)
Some points to consider about wishing well fundraising:
·
They are a visual advertisement for the Foundation; providing
potential to reach additional donors and showing organizational support for
the district.
· Wishing wells tend to generate more money than static donation boxes.
· Wishing wells can be transported to high-traffic district (book fair) and community events when appropriate.
· Wishing wells placed in high-traffic areas (shopping malls, retail outlets) provide valuable advertising inside these community destinations and gives additional exposure, attracts volunteers and donors adding more value to the coin revenue collected.
· Wishing Wells require minimal employee time unlike other fund raising programs.
· Corporate sponsorship of the Foundation wishing well could provide an additional revenue stream annually.
Larry Shroth moved
to adjourn. Lorna Frahm seconded. Meeting adjourned at
Next Meeting set for January 17, 2008
at
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