September 14th, 2004 Minutes
Foundation Minutes- Board Meeting
Call to order- 3:34PM
Roll Call- Tim DeGhelder, Lorna Frahm, Warlene Reed, Mark Rudolph, Joe Krebs, Bill Zollmann, Marla Pundmann, Stuart Lercher, and Bob Houck
Secretary’s report- Minutes from annual meeting- July 15th, 2004
Motion made by Mark Rudolph to accept the minutes from the July 15, 2004 meeting.
Second by Stuart Lercher
Motion passed.
Public comments- none
Financial Report- Bob Houck gave financial statement as of 9/14/04. In general, foundation is still in market for long-term. Total asset value for foundation is $310,663.12
Motion by Mark Rudolph to accept financial statement.
Second by Stuart Lercher
Motion passed.
Comments from the Foundation Board-
Bill Zollmann would like to hear information about partnerships with local historical societies.
Staff Liaison's & Director's comments combined- Given by Bob Houck
Carl is attending a public hearing on a TIF in Wentzville. This TIF is based on a sales tax, not property tax.
District still securing a location for a library express in the Wentzville area (West County). Location will be developed for an opening in the next year or so. Should have potential in the future to relocate this library express into a full service branch in five to seven years. Location of the library express would be located by an over-pass and public reaction would understand relocation. The district in wanting for technology to develop to cut costs in personnel.
IRS form 8734 has been completed- this form shows percentage of donations that come from the general public. Currently, over 90% of the donations given to the foundation comes from the general public.
Old Business-
05-01 Year End Financial Statement (Unaudited)- Let the minutes show that the board has reviewed and accept this on the agenda for first submission purposes.
New Business
05-05- Jane Householder Scholarship-- Target Distribution for FY2005
Looked at Guidelines and decided some submission do not qualify for reimbursement, relates to Qualifying Endeavors statement 4.- Instruction must be delivered through a recognized provider such as community college, university, adult education division, technical school, governmental subdivision, or professional seminar service.
Motion made by Lorna Frahm for scholarship funding for the FY05 to be $2000.
Second by Mark Rudolph
Motion Passed.
New Business
05-06- Reimbursement to Library District for Audit Costs.
Motion made by Bill Zollmann to reimburse all audit costs back to the library district.
Second by Tim DeGhelder
Motion Passed.
New Business
05-07- Release of Funds- Boone County Coalition Donation-
Motion by Warlene Reed to disperse as needed- $1000 donation for materials to the Boone's Trail Branch Library.
Second Joe Krebs
Motion passed
05-08
Release of Funds- IRS Form 990
Motion by Joe Krebs to release funds to pay for costs related to filing IRS form 990. (approximately $200).
Second by Tim De Ghelder
Motion Passed
05-09 Trivia Night
Date set for April 30th, 2005.
Entry fee and location same as 2004.
Would like to work with Friends of the Library and promote more items for sale. (Friends/gift baskets, mini book sale, Round sponsorships, 50/50 tickets, householder surprise.
Motion by Joe Krebs to release $50 for building deposit at Civic Park.
Second by Mark Rudolph.
Motion passed.
Warlene Reed moved to adjourn. Mark Rudolph seconded. Motion passed.
The meeting adjourned at 4:40 p.m
Next Meeting set for November 18th at 3:30pm in Foundation Meeting Room. (Administration Building)
