August 15th, 2002 Minutes

Foundation Minutes- Board Meeting

Call to order- 3:35PM

Roll call- Debbie Tomich, Lorna Frahm, Jim Koetting, Bill Zollmann, Tim DeGhelder, Jim Ottomeyer, Marla Pundmann, Floyd Hoffman, (Mark Rudolph) Bob Houck, Carl Sandstedt.

Motion by Floyd Hoffman to accept minutes from May 16th meeting.

Second Jim Ottomeyer

Motion Passed

Financial Report given by Bob Houck  

Bob circulated balance sheet.  Bob Houck supplied all information related to investments summary dated 8/14/2002.   Bob also gave information on all Foundation investments.  Noted we are keeping within our investment policy. 

Motion by Lorna Frahm to accept financial report

Second Jim Ottomeyer

Motion Passed

Comments from the Foundation Board- 

Tim De Ghelder

New link off web page- (See Donations at Work)

Staff Liaison's report- See Director's Report

Director's report- Carl Sandstedt

• Thanks for all cards and thoughts concerning Peggy Sandstedt- Foundation was named as a memorial fund

• Old Administration building to be leased to non-profits- lead agency (Community Council & Community Vision)

• Winghaven Contract signed- in progress- 

• Many coffee vendors- might ask foundation to help select- committee.

New Business-

Householder Scholarships-

According to set eligibility guidelines

Selection of recipients-

Motion by Bill Zollmann to Accept- Master Gardener and Yoga Class applicants, keeping the rest of the funds available for future scholarship applications.

Second- Jim Ottomeyer

Motion Passed

New  Business-

Nomination and Election of Officers FY2003

Motion by Debbie Tomich for Offices as follows:

President- Lorna Frahm

Vice President- Bill Zollmann

Treasurer- Jim Koetting

Secretary- Tim DeGhelder

Second by Jim Ottomeyer

Motion Passed

New  Business-

Unaudited Financial Report

Motion by Jim Ottomeyer is to note the acceptance  of  the presentation of unaudited assets for FY2002.  Official audit will come later in the year.

Second- Jim Koetting

Motion Passed

New  Business-

Expansion of Foundation Board

Acceptance of Mark Rudolph as new board member term expires FY2006

New Business

Sam's Club Donation ($1000 matching request)

Motion made by Bill Zollmann for foundation to match gift of $1000 given by Sam's.

Second Tim De Ghelder

Motion passed

New Business

Proposal for Funding at Library Express at Winghaven ($10,000)

Motion made by Jim Ottomeyer for $10,000 to be used for general funding at Winghaven .  The use of funds will be designation by the board at a later time period.

Second- Jim Koetting

Motion Passed

Proposal for funding Foundation Room- Administrative Offices- ($1500)

Motion made by Bill Zollmann to designate $1500 to officially adopt a meeting room at the St. Charles City-County Library Administration Offices.

Second- Jim Ottomeyer

Motion Passed

New Business

Trivia Fundraiser to be held next April 26th at Civic Park in O'fallon, MO

.Motion made by Tim DeGhelder to move next meeting to November 21, 2002.

Time: 3:30

In Foundation Meeting Room

Second Jim Ottomeyer

Motion Passed

Motion made by Jim Ottomeyer to adjourn at 4:35pm

Second Mark Rudolph

Meeting Adjourned 

Next Meeting set for November 21st at 3:30pm in Foundation Meeting Room. (Administration Building)