July 19th, 2001 Minutes

Foundation Minutes- Board Meeting

Call to order- 3:12PM

Roll call- Lorna Frahm, Bill Zollman, Tim DeGhelder, Jim Koetting, Bob Houck.

Motion by Jim Koetting to accept minutes from May 17thmeeting.

Second Tim DeGhelder

Motion Passed

Financial Report given by Bob Houck

Report on net assets according to June 30^th

Report does not reflect year-end donations.

Motion by Bill Zollman to accept financial report

Second Jim Koetting

Motion Passed

Bob Houck reported on fiscal year end financial report.

Motion by Bill Zollman to receive financial report.

Second Jim Koetting

Motion Passed

Bob Houck to look at policy for long term allocation of gifts.

Comments from the Foundations Board-

More informational publicity is needed about the foundation.

Tim De Ghelder volunteered to follow-up with Maggie about "Foundation Book Due Slips".

The slips would give general information about the mission of the foundation and donation information.

Library Director's Comments-

Bob Houck informed the board about the MK building situation.  The library district will not work with the City of O'fallon on a expansion building.  The building would have included an expanded library branch as part of a multiple government building center.  The current library building would have been converted into a cultural arts center.

Old Business-

The magazine sponsorship program.  

Any sponsorship we receive is ready to be processed.  Magazines covers will be labeled and web page will be adjusted.

Jane Householder Scholarship Fund-

Tim De Ghelder passed out scholarship applications and guidelines.

All information will be reported in the employee newsletter.  Applications will also be available on the foundation web page.

Nominations of new board members-

Motion by Jim Koetting to nominate Rose Mack as a board member for the St. Charles City-County Library Foundation.

Second Bill Zollman

Motion passed- Rose Mack voted onto board.

Motion by Jim Koetting to nominate Floyd Hoffman as a board member for the St. Charles City-County Library Foundation.

Second Bill Zollman

Motion passed- Floyd Hoffman voted onto board.

Motion by Lorna Frahm that the St. Charles City-County Library Foundation engage the services of Schowalter and Jabouri to perform the FY2001 audit of Foundation Accounts as part of the general audit of the St. Charles City-County Library District; and further that the Foundation's Registered Agent, John R. Houck, Jr. be authorized to execute, on behalf of the Foundation's Officers and Board, any contract or letter of agreement required by Schowalter and Jabouri to secure those audit services.

Second by Bill Zollman

Motion passed.

Next Meeting set for September 20th at 3:30pm. (Spencer Road Branch)

Motion made by Loran Frahm to adjourn at 4:42pm

Second by Jim Koetting

Meeting adjourned