May 19th, 2005 Minutes

Foundation Minutes- Board Meeting

Call to order- 3:39PM

Roll Call- Tim DeGhelder, Warlene Reed, Bill Zollmann, Mark Rudolph, Lorna Frahm, Cindy Ostmann  Staff members Carl Sandstedt and Bob Houck 

Secretary’s report- Minutes from meeting- March 17th, 2005

Motion made by Mark Rudolph to accept the minutes from the March 17th, 2005 meeting.

^{Second by Warlene Reed}

^{Motion passed.}

Public comments- none

^{Financial Report- Bob Houck gave financial statement as of 5/19/05.  Market is currently down today.  In general, foundation is still in market for long-term.  Total asset value for foundation is $334,498.40.  There was a special section in the spreadsheet that highlighted the returns of the Harry Beynon Trust.}

^{Motion by Cindy Ostmann to  accept financial statement.}

^{Second by Mark Rudolph}

^{Motion passed.}

Comments from the Foundation Board- none

Staff Liaison's Comments- Bob Houck referred to Carl Sandstedt and Director's Comments.

^{Director's Comments - Given by Carl Sandstedt}

There will be a trustee orientation in the Fall of this year.  Members of the foundation board will be invited to attend.  The orientation goes into detail about the many services and processes that relates to the SCCCLD.

MK property update.  The SCCCLD made offer to property owner which included the price requested by the seller.  However, the seller changed the price once again.  At this point in time the SCCCLD is leaving our last offer on the table.  We will not continue to negotiate until seller is willing to work out a reasonable price.  Asking price for the adjoining property which would help relieve parking is $2 per sq/ft over assessment taxable value.  Since the SCCCLD is working with a partnership of investor's on this piece of property we will wait and see what happens in the coming months.  That being said, we still want to move ahead with the MK expansion.  We might have an option to increase an extra row of parking by building a retaining wall and negotiating with a home owner's association located behind the MK branch.  This is just an option which might be studied.

Discovery Express is currently being built.  Land is being graded and walls will soon be built.  Library staff will be working on internal layout of the building.  Express branch is set to open in early 2006.

Old Business-

05-09- 2005 Trivia Night

Report by Tim DeGhelder

Trivia Night was a big success.  There was less attendance but there were more ways to raise money.  We should still be able to use the same location in 2006.

After expenses the event raised- $3235.00

Next Trivia Night set for April 29th, 2006

Old Business

05-15 Foundation Sponsorship of Local History Seminar Project

This was a small seminar that focused on archival techniques.

Event was a success and there was a 2nd meeting scheduled. 

Motion made by Mark Rudolph to pay up to $50 for extra cost for the 2nd meeting.

Second- Warlene Reed

Motion Passed

New Business

05-18 -  Jane Householder Memorial Scholarships- Final Applications

Motion Made by Lorna Frahm to accept the following scholarships applications:

Carol Pieper- $75 for Ministry Formation Class

Joy Hoormann $100 for Romance Authors & Readers Convention

Barbara Rossell $25 for Wilton I Cake Decorating Class

Phyllis Freese $254 for Stampaway Rubber Stamp Class & Convention

Amber Sullivan $130 for Yoga Class at Jane's House'

Teresa Wernimont $200 for Ceramics Class 

Total amount funded for scholarships- $784

Second by Mark Rudolph

Motion Passed

New Business

05-19- Appointment of Independent Auditor (Schowalter and Jabouri)

Motion made by Lorna Frahm to accept Schowalter and Jabouri as the independent auditor for the FY 2005 and also allow Bob Houck to sign informational documents related to the audit.

Second by Mark Rudolph

Motion Passed

05-20 Rescheduling September 2005 Board Meeting

Motion made by Cindy Ostmann to set the September board meeting for September 22, 2005.  This would be the fourth Thursday of the month.

Second by Mark Rudolph

Motion passed.

Comments for the good of the foundation: 

Board was glad to hear that the Friends of the Library book sale is going to be held at the new convention center in St. Charles.

^{Warlene Reed moved to adjourn. Tim De Ghelder seconded. Motion passed.}

^{The meeting adjourned at 4:22 PM.}

Next Meeting set for July 21st at 3:30pm in Foundation Meeting Room. (Administration Building)