March 20th, 2008 Minutes
Foundation Minutes- Board Meeting
Call to order- 3:46pm
Roll Call- Larry Shroth, Ralph Garcia, Lorna Frahm, Tim DeGhelder, Joe Krebs, Barb Griffith Staff members- Lisa Dunham, Carl Sandstedt
Public comments-
Secretary's report- Minutes from meeting-
Motion made by Lorna Frahm to accept the minutes from the January 17, 2008.
Second-Larry Shroth
Motion- Passed
Financial Report
Lisa went over handouts for financial report-
Information regarding- coffee and wishing well: Also gave report on funds value on 2/29/08 $366,974.82 funds are down because of market. Investments are still within investment policy. A small graph showed the current FY08 performance on a monthly basis.
Motion by Lorna Frahm to accept the financial report.
Second by Barb Griffith
Motion passed.
Comments from the Foundation Board- Tim DeGhelder gave his $25 donation by the board for the trivia night. (other board donations will follow)
Staff Liaison's Comments- Lisa Dunham
Shared a letter from a Householder Scholarship winner. The winner thanked the foundation for the stained glass class and shared a photo of a project.
Trivia message will be on the district telephones during the hold message.
O'Fallon Rotary gave the library foundation a $200 grant. This grant can be used by discretion of the foundation. (At present the foundation board thinks this money would work well with the Big Read Program)
Wishing Well is here. We are waiting for the new logo to be developed then it will be placed at MK. There are also 25 small table-top that need a way to be secured at branch locations.
Foundation logo design is still in the works. The logo will be a simple clear font.
Tax Form 990 filed. We will respond to the IRS with our circumstances of Bob Houck passing away during the filing period.
Mentioned the library foundation will have a small fund-raiser with Oberweis Dairy. When customers buy items during a specific weekend they can give a coupon which will allow a donation to the library foundation.
Mentioned the library foundation will do something similar with Barnes & Noble bookstore.
The foundation is going to try a fund-raiser as a wine & cheese type event. It might involve decorating kids chairs as an artist project.
Director's Comments- Carl Sandstedt
KL remodeling moving at a quick pace. Some changes were made without authorization related to building code issues. Hopefully this will not become a problem.
KL furniture and fixtures may cost up to $400,000 for the new building. Customers will like the new look and the comfortable furniture.
The foundation will have to look into a way to honor Harry Benyon. It might be possible to do something outside. (bench or garden)
Old Business
07-27 Webpage Redesign
Lisa Dunham is talking to web designers. An update will be given at our next meeting.
Old Business
08-06 Trivia Night 2008-
Update given to board members. Things are falling into place. Gave an update on sponsorships, auction donations and tables sold.
Old Business
08-15 Development Software
Lisa Dunham is going to attend an "AFP" meeting and view some demo donation software packages. This will allow her to talk to individuals about the pros and cons of each product. More information will be shared during our May meeting.
Old Business
08-16 Audit and IRS Form 990
A copy of the 990 filed was shown to the board. This was strictly an informational copy to catch the board up on the tax process.
New Business
08-20 Community Council Request
Motion made by Lorna Frahm not to sponsor the Community Council fund-raising request since it does not fit into the mission of the library foundation.
2nd by Barb Griffith
Motion passed
New Business
08-21 Reaffirmation of the Foundation's Conflict of Interest Policy
This item has been tabled for our May 2008 meeting. This will allow all board members to view this policy.
08-22 Expansion of Foundation Board
Lisa Dunham shared all board members term dates and length of time served. We currently have 10 board members and two of those members terms will expire and cannot be renewed at the end of FY08. (July 08)
There was a short discussion of possibly finding another business member in the community or a customer who uses the library quite often.
08-23 Support of District Partnership with Foundry Art Center for NEA Big Read.
Motion made by Barb Griffith for the library foundation to support the Foundry Arts application to bring NEA Big Read events to the St. Charles area in 2009. A monetary value of support will be set with a separate motion if the Foundry Arts is accepted into the NEA Big Read program.
Second- Tim DeGhelder
Motion Passed
Comments for the Good of the Foundation
Lisa Dunham invited board members to view the wishing well.
Tim DeGhelder moved
to adjourn. Lorna Frahm seconded. Meeting adjourned at
Next Meeting set for May 15, 2008
at
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