March 17th, 2005 Minutes

Foundation Minutes- Board Meeting

Call to order- 3:40PM

Roll Call- Tim DeGhelder, Warlene Reed, Bill Zollmann, Mark Rudolph, Lorna Frahm, Cindy Ostmann (1st meeting)  Staff members Carl Sandstedt and Bob Houck 

Secretary’s report- Minutes from meeting- January 20th, 2005

Motion made by Mark Rudolph to accept the minutes from the January 20th, 2005 meeting.

^{Second by} Warlene Reed

^{Motion passed.}

Public comments- none

^{Financial Report- Bob Houck gave financial statement as of 3/17/05.  Market is currently down today.  In general, foundation is still in market for long-term.  Total asset value for foundation is $331,013.47.}

^{Motion by Lorna Frahm to  accept financial statement.}

^{Second by Mark Rudolph}

^{Motion passed.}

Comments from the Foundation Board- 

Welcome Cindy Ostmann to the board.

^{Director's comments combined- Given by Carl Sandstedt}

Information will be given to Foundation Board Members on the next general orientation for the library district.  The orientation goes into detail about the many services and processes that relates to the St. Charles City-County Library District.  Board members are invited to come and learn more about the library district.

Two buildings in progress- Discovery Village Express and MK expansion.

Discovery Village Express will have 3000 sq ft in library space and extra rental space.  The DE will help give services to the Western part of St. Charles County.  The Express library is set to be open in early 2006.  Future plans include developing a general service branch when technology can help with costs of running a full service library.

MK expansion is the works.  Within weeks of making an offer to buy adjoining property to help with parking.  The city of O'fallon is willing to cooperate with the planning for the new lot at this time.

Another sequence of strategic planning coming up for the library district.  Some of the future concerns are: growth of St. Charles coming from St. Louis County, new effects of technology on libraries, minority citizen services.

New technology changes- audio books.  Where will they be in the next 10 years.  Changes could lead to download audio books as needed.

Staff Liaison- Bob Houck-

Final determination letter came from IRS.  After five full years as a public charity the St. Charles City-County Library Foundation has been given full status of a 501(c)3.

Old Business-

05-09- 2005 Trivia Night

Report by Tim DeGhelder that everything is coming along.  Table sales are doing well and money raised should come close to last years event.

Old Business

05-12- Expansion of the Foundation Board

Motion by Mark Rudolph to accept Cynthia (Cindy) Ostmann to the board of directors.

Second- Warlene Reed

Motion Passed

Old Business

05-15 Foundation Sponsorship of Local History Seminar Project

Conservation workshop of materials a big success.  A second day will be added to the event.

Class size was limited to 12 because of the hands-on practice of the techniques.

05-16- Request for Funding- Community Council and Nonprofit Services Information Resource- Community Networking Forum

Motion by Mark Rudolph to give $2500 to support the "Community Networking Forum" with the Community Council required to supply receipts for spending purposes.

Discussion by Bill Zollmann that the foundation needs to remember we are in for long term projects.  We need to watch what projects that are funded.

Second- Lorna Frahm

Motion Passed

New Business

05-17- Donation-- Middendorf-Kredell Expansion (increase donation)

Motion made by Mark Rudolph to give the MK expansion an additional $10,000 making the total support for the expansion to equal $20,000

Second- Warlene Reed. 

Motion Passed

Comments for the good of the foundation: 

Carl Sandstedt wanted to remind the foundation board to think about future funding opportunities.  In particular naming rights of areas within a library building.  Ex. Children's Area in the MK branch.  These are areas that can be sponsored by other organizations with funding proceeds going to the foundation.

Future discussion and policy will need to be addressed on this issue.

^{Warlene Reed moved to adjourn. Tim De Ghelder seconded. Motion passed.}

^{The meeting adjourned at 4:37 PM.}

Next Meeting set for May 19th at 3:30pm in Foundation Meeting Room. (Administration Building)