St. Charles City-County Library District
Board of Trustees
October 11, 2010
The St. Charles City-County Library District Board of Trustees met at 7:00 pm on Monday, October 11, 2010at the Corporate Parkway Branch, 1200 Corporate Parkway, Wentzville, Missouri.
Board Members present:
Board Members absent:
Library Staff present:
President Greg Dohrman called the meeting to order at 7:02 p.m.with the Pledge of Allegiance. Six members responded to roll call. Mr. Dohrman opened the floor for public comments. There were two requests from the public.
Mr. Harold Wismann addressed the Board and staff, congratulating the District on a job well done! Mr. Wismann is a “snow-bird” and visits the McClay Roadbranch and libraries in Sarasota, Florida. He says that the McClay Roadbranch staff are helpful, courteous, organized, and there is no waiting at the checkout. He does not get this same level of service in Sarasota.
Next, Mr. Wismann pointed out the fact that the District has a major revenue source in allowing advertisements on our website.
Lastly, Mr. Wismann suggested modernizing the District’s browser to HTML5.
Mr. Douglas Howard communicated his disdain for the recent changes to the periodical section at the Middendorf-Kredell branch. Since the periodicals have been moved, the noise level has drastically increased as well as the traffic in the now “former” periodical section, which is now the new Teen/YA area.
Ms. Radginski, Branch Manager at Middendorf-Kredell, addressed some of Mr. Howard’s concerns. She indicated that they are trying to create a more comfortable area with better lighting. Ms. Radginski indicated that she will analyze ideas that will help accomplish the District’s goals as well as take into consideration Mr. Howard’s concerns.
MOTION: Mr. Thoelke moved to approve the minutes of the September 13th meeting as well as the Closed Session meeting on September 13th. Dr. Cook seconded. Motion passed six affirmative, zero negative, zero abstentions, three absent.
The current financial report is included in the packet sent to each Board member’s home. Mr. Schultz provided a few highlights:
Mr. Schultz was asked about the Spencer Roadconstruction project. He indicated that the project is on budget at this time; however, we will need to add monies to the budget later to support the project. First, a budget needs to be determined for furnishings, etc.
If there are any questions, please contact Mr. Schultz at the Administrative Office, ext. 1571.
Mr. Sandstedt opted to pass on any additional comments to his Hotline report. He did point out that one of the semi-finalist candidates for the Director position is from the Gwinnett County area in Georgia. This system is most similar to our system in that it has experienced similar population growth while operating on half the budget. Martha Radginiski, Branch Manager at Middendorf-Kredell, visited three branches in the Gwinnett County system, and is in the process of preparing a report on her visit.
Kristin Williams, Planning and Development Coordinator
The Foundation update is in the Handout Packet received at the meeting tonight.
Mark Your Calendar:
Branch Manager’s Report
Diana Tucker, Corporate Parkway Branch
Welcome to the Corporate Parkway Branch of the Library! The last time that the Board met at this branch was in January, 2007. There have been some changes since then, and Ms. Tucker took this opportunity to highlight the changes and invite the Board members to take a look around at them.
Ms. Tucker took the opportunity to welcome Jesse Isley, the new Children’s Librarian at Corporate Parkway!
Special Report—IRM Report
Brad Smith, Non-Profit Services
Brad Smith presented new resources available through the FoundationCenter. Mr. Smith introduced GRANTspace.org, an informational search resource which allows one to search on demand by subject, skill set, training events, training courses, and specific documents. The site also presents webinars for free on any session that has been held. All of the information is available from any computer that has internet access.
Mr. Smith also pointed out the challenge measuring the return on investment of cooperating collections. It is difficult to gather information and compare/contrast information on the usefulness of the resources provided by cooperating collections.
Special Report—Materials Usage
The Materials Usage Statistics report is prepared by Audrey Banger in IT; Betty Murr, Deputy Director, presented the report.
Chart A—Number of items checked out for FY10, FY09, and FY08. The report is separated by material type: adult, juvenile; books, media, and periodicals. A key point that Mr. Sandstedt highlighted was the large growth in eMedia from FY08 (9,777) to FY10 (42,388).
Chart B—Number of items checked out, Book Trends, from FY08 through FY10. Book trends are divided into non-fiction, fiction, large print, and paperbacks. Each category represents a percentage of the total books checked out for each fiscal year.
Chart C—Number of items checked out, Media Trends, from FY08 through FY10. Media trends are divided into four groups: cassettes, CDs, DVDs, and videos. Again, like book trends, each type of media represents a percentage of the total media checked out during each fiscal year.
Adult statistics measure patrons aged middle school through adult years; and juvenile statistics measure patrons birth through 5 years.
Betty Murr, Deputy Director
Highlights from the September and year-to-date report are as follows:
Maggie Preiss, Children’s Resources and Marketing
The October programs are in the Handout packet received at tonight’s meeting. Ms. Preiss circulated the Activities Report for September.
Upcoming Author Events:
11-01 Spencer RoadBranch Replacement
There is no action needed at this time. Please visit the website for any updates.
11-03 Director Search Committee
There is no formal report at this time. Ms. Crook did suggest a closed session meeting after tonight’s Board Meeting to discuss a couple of topics.
11-13 Director’s Transition Dialogue—Evaluation
Mr. Sandstedt suggested next Monday as a possible date for his “evaluation”; Ms. Crook declined, indicating that she could not attend at that time due to prior plans to be out of town. Mr. Dohrman recommended the evaluation meeting take place once the new Director has been selected, some time prior to the new Director starting and Mr. Sandstedt’s retirement. The first half of November seems the best time, prior to the November Board meeting on November 8.
11-17 Policy #E524 Special Placement—Persons with Disabilities
This policy is in the very early stages, but is proposed as a result of a letter received from the parent of a minor with disabilities that worked in a branch within the District.
The policy to be considered allows the District to work cooperatively with approved, accredited agencies to employ persons with disabilities. With the policy, the person with the disability remains an employee of the agency while working at the library. The list of approved agencies still needs to be compiled; however, Mr. Sandstedt did recommend BCI, formerly BooneCenter.
11-18 Addendum (including naming rights) to Cooperative Agreement for Consumer Health Information with BJC
Ms. Williams, Planning and Development Coordinator included a copy of the original agreement with BJC as well as the addendum in the Board packet. The addendum references the original contract. The addendum is not the final version.
The important factor in the addendum to the contract is the financial commitment by BJC. Firstly, the addendum adds SitemanCancerCenteras a separate entity from BJC (Barnes-JewishSt. PetersHospital). Also, the addendum formalizes the change from Consumer Health payments to naming rights payments. The actual program agreement remains the same. The naming rights payments are for each entity: BJC, ProgressWestHealthCareCenter, and SitemanCancerCenter, to each contribute $5000 for 5 years, a total of $25,000 per partner, for a grand total contribution of $75,000 for naming rights of the meeting room at Middendorf-Kredell branch as well as two meeting rooms at the new Spencer Roadbranch.
There is no formal action needed at this time. The consensus of the Board supports the addendum as it is presented this evening.
MOTION: Ms. Crook moved to adjourn the open session and, pursuant to MO Revised Statutes 610.021 regarding Personnel discussions, move into a closed session. Mr. Thoelke seconded. Motion passed by a roll call vote with six affirmative, zero negative, zero abstentions, and three absent. All in attendance voted “yes” to enter into the closed session.
The Board discussed developments in the Director Search process. A selected finalist has accepted another position and withdrawn his application. The Board agreed it is preferable to have three finalists, so that another candidate should be invited. The Board then agreed on who to invite. Mr. Dohrman will follow up with the search consultants.
MOTION: Mr. Thoelke moved to adjourn the closed session. Ms. Crook seconded. Motion passed by a roll call vote with six affirmatives, zero negatives, zero abstentions, and three absent. All in attendance voted “yes” to adjourn the closed session.
MOTION: Mr. Heggs moved to adjourn the open session. Ms. Todd seconded. Motion passed six affirmative, zero negative, zero abstentions, and three absent.
The meeting adjourned at 9:05 pm.
April C. Wootten
Secretary Board of Trustees Date