St. Charles City-County Library District
Board of Trustees
November 8, 2010
The St. Charles City-County Library District Board of Trustees met at 7:00 pmon Monday, November 8, 2010 at the Kisker Road Branch, 1000 Kisker Road, St. Charles, Missouri.
Board Members present:
Board Members absent:
Library Staff present:
President Greg Dohrman called the meeting to order at 7:05 p.m.with the Pledge of Allegiance. Eight members responded to roll call. Mr. Dohrman opened the floor for public comments. No requests for time were received.
MOTION: Dr. Cook moved to approve the minutes of the October 11th meeting. Ms. Crook seconded. Motion passed eight affirmative, zero negative, zero abstentions, one absent.
The financial report for the month of October is included in the Board packet sent to each person’s home. The figures in the reports are finals. Mr. Schultz mentioned a few highlights from the report:
If there are any questions regarding the report, please contact Rick Schultz at the Administrative Office, extension 1571.
Mr. Sandstedt only had one additional comment to the Director’s Hotline included in the packet. He offered an apology for double-booking himself on December 2, the original date for his retirement “rock n roll tribute”. A “thank you” went out to Kristin Williams for rescheduling the event for January 20, 2011. Mr. Sandstedt also reiterated his wish for no gifts, plaques, cakes, etc. to celebrate his retirement!
Kristin Williams, Coordinator of Planning and Development
The Development Report is included in the Handout Packet received at tonight’s meeting. A brief summary is as follows:
Mark Your Calendar
Branch Manager’s Report
Julie Henke, Children’s Services, Kisker Road
Ms. Henke welcomed the Board members and staff to her branch! A couple of things that are happening right now at the Kisker Roadbranch are:
Special Report—Business and Public Management Services
Trevor Rees, Information Resource Manager
Mr. Rees distributed a packet to everyone in attendance about the organizational relationships that he keeps, and how those relationships affect his service. Mr. Rees provides competitive research, demographic research, industry research, and laws and regulation research.
There are three outside organizations that refer patrons who need help with business research. Those organizations are the University of Missouri Extension Service (SBTDC), the Service Corps. of Retired Executives (SCORE), and the various Chambers of Commerce in St. CharlesCounty.
The University of Missouri Extension Service (SBTDC) has two locations in St. CharlesCounty. The Economic Development Center of St. Charles County with assistance from Ron Mueller and the Universityof Missouri Extension Officewith assistance from Lynette Watson offer help to people, then refer them to Mr. Rees for further research.
The St. Charles County Office of the EconomicDevelopmentCenterhas six counselors who donate their time to help patrons.
There are nine Chambers of Commerce in St. CharlesCounty—St. Peters, St. Charles(city of), Wentzville, O’Fallon, Foristell, Lake St. Louis/Dardenne Prairie, Cottleville/Weldon Spring, New Melle, and Augusta.
Special Report—Fines & Fees and Value Statistics
Frank Noto, IT Coordinator
This is an annual report, provided once a year. The report is self-explanatory, but Mr. Noto provided the key highlights.
Frank Noto, IT Coordinator
The monthly statistics report is included in the Board packet sent to each Board member’s home. Mr. Noto reminded staff and the Board members that prior to the installation of the Time & Print Software, when a patron “checked out” a PC, it was included in the circulation statistics. Since the installation, those numbers are not included in the circulation statistics. The PC Usage Statistics is a separate page (page 3) of the report. Based on that premise, if the PC numbers were added back into the circulation statistics, the District would have an increase on circulation year-to-date. However, the report shows a -1.97% in circulation and a 2.85% increase in gate count. Mr. Noto has recognized that there were branch closures both this year and last year that affect the overall figures.
Maggie Preiss, Children’s Resources and Marketing
This month’s Activities Report and the Adult Programs for November are included in the Handout Packet received at tonight’s meeting.
Upcoming Authors & Activities:
Ms. Preiss reviewed several upcoming author events as well as activities throughout the District. A couple of highlighted events are:
11-01 Spencer RoadBranch Replacement
There is nothing new to report at this time.
11-04 Director Search Committee
Ms. Crook announced the end of the committee due to the fact that the Director’s position has been filled. Congratulations to Mr. Jim Brown, Branch Manager at Spencer Road! Mr. Brown was offered the position, and accepted, after a nationwide search.
11-13 Director’s Transition Dialogue Evaluation (closed session, 5:30 pm)
MOTION: made by Mr. Dohrman, seconded by Ms. Crook, to go into closed session pursuant to Section 610.021 (3) RSMo. regarding personnel decisions. Motion passed by a roll call vote with the following votes: Dohrman-yes; Crook-yes; Heggs-yes; Pelikan-yes; Cook-yes; Reese-yes; Thoelke-yes; Todd-yes.
Following a description of the discussions that the search consultants had with the top candidate, and the District’s policies regarding pay grades for internal promotions, the following motion was made:
MOTION: made by Ms. Pelikan, seconded by Ms. Reese, to appoint Jim Brown as Director of the St. Charles City-County Library District, at Track N, Level 3 on the District Salary Schedule (currently an annual salary of $110,076). Motion passed by a vote of 8-0.
MOTION: Ms. Pelikan moved to adjourn the closed session. Mr. Heggs seconded. Motion passed by a roll call vote with the following votes: Dohrman-yes; Crook-yes; Heggs-yes; Pelikan-yes; Cook-yes; Reese-yes; Thoelke-yes; Todd-yes.
The closed session meeting adjourned at 6:50 p.m.
11-17 Policy #E524—Special Placement—Persons with Disabilities
Mr. Sandstedt suggested that several members of staff and the Board travel to BCI to view the facility and its programs. Mr. Sandstedt asked John Thoelke for names of different agencies that the DDRB may work with or recommend for the policy. Denise Mandle, Human Resources Coordinator, indicated that she had received three or four phone calls from different agencies that would be interested in partnering with us in this process in the future. Mr. Thoelke responded that it would be a simpler process if Ms. Mandle would contact the DDRB with the names of agencies that the District is interested in utilizing in this partnership.
11-19 Extension of Lease—Library Express Discovery
Mr. Sandstedt recommended tabling this agenda item due to the fact that the end of the lease term is in approximately six months. The item was tabled to be placed on a future agenda, prior to July of 2011, or the end of the lease term, whichever is sooner.
11-20 Police Contracts—Kathryn-Linnemann and Deer Run
Reports from both Ann King, Branch Manager at Kathryn-Linnemann, and Tim Deghelder, Branch Manager at Deer Run, provided an update on the current situation at each of their branches involving minor children. Both branch managers are requesting additional security to help combat the issue. Ms. King is requesting an extension of the current security, and Mr. Deghelder is requesting permission to place police security at his branch. Mr. Thoelke inquired whether or not there was money in the budget to extend and place security. Mr. Schultz responded that there were funds available as well as funds leftover from the director search. Mr. Thoelke commented that it is necessary to keep the Board Members informed of both situations, but not necessary to continue to return to the Board for approval to extend contracts.
MOTION: Mr. Thoelke moved to approve police contracts at Kathryn Linnemann and Deer Run as proposed. Dr. Cook seconded. Motion passed eight affirmative, zero negative, zero abstentions, and one absent.
MOTION:Ms. Pelikan moved to adjourn the open session. Mr. Thoelke seconded. Motion passed eight affirmative, zero negative, zero abstentions, and one absent.
The meeting adjourned at 8:01 pm.
April C. Wootten
Secretary Board of Trustees Date