St. Charles City-County Library District
Board of Trustees
November 14, 2011
The St. Charles City-County Library District Board of Trustees met at 7:30 pm on Monday, November 14, 2011, at the Administrative Offices, 77 Boone Hills Dr., Saint Peters, Missouri.
Board Members present:
Board Members absent:
Library Staff present:
Rebecca Thiele, stcharlespatch.org
Brian Faust, City of St. Charles
Matt Martin, Citizen
President Myra Crook called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Six members responded to roll call. Ms. Crook opened the floor for public comments. No requests for time were received.
The following reports were included in each Board members’ and staff member’s packets. No additional verbal presentation was given at the meeting other than what is noted below.
Mr. Brown took this opportunity to thank staff for all of their hard work for the Gordon Korman author event. It was a huge success!
Ms. Williams reminded Board members and staff about the Library Legends event at Kathryn Linnemann on November 18. Ms. Williams introduced Amanda Box, an intern from Lindenwood University.
Ms. Crook entertained any additional comments or questions from the Reports section. There were no additional questions or comments.
Minutes—Board of Trustees meeting minutes from the October 10th meeting.
Agenda Item 12-17 Board of Trustees Meeting—Revised
There have been three changes to dates of upcoming Board meetings.
All meetings commence at 7:30 pm.
MOTION:Mr. Thoelke moved to approve the Consent Agenda. Mr. Dohrman seconded. Motion approved six affirmative, zero negative, zero abstentions, and three absent.
12-02 Spencer RoadBranch Replacement
Nothing new to report at this time.
12-03 Strategic Planning
Ms. Williams distributed a draft copy of the Executive Summary of the Strategic Plan. The Strategic Plan “will guide policy and operational decision making”; it is “meant to be a flexible living document that is available and easy to read”. The summary, which Ms. Williams provided, gives a history of the Library District and the strategic planning process. The end result of this process will be the actual 2012-2017 Strategic Plan. As stated in the draft, the Library District’s mission is “to serve as the information utility that provides excellent and economical public library services to the residents and taxpayers of St. Charles County”. On the other hand, the District’s vision is “to provide high quality, customer-centered services that enhance the quality of life in our communities”. Based on both of these, the committee developed a list of core values and initiatives. The Strategic Plan was presented to staff on our Staff Development Day, November 11.
12-11 West Clay Extension Tax Increment Financing Commission
On November 10, the TIF Commission met and recommended, by an 8-3 vote, to NOT utilize tax increment financing on the West Clay project.
12-12 McClay Road Widening Project
This agenda item has been ongoing since March, 2011. In summary, the City of St. Charles requested a temporary road easement and a warranty deed along McClay Road for a project. Based on Library policy, the St. Charles City County Library District asked for payment of $591, the original cost of the land. The City countered the request for payment with an offer of a permanent easement “on a voluntary donation” by the District. Based on direction from the Board members, Mr. Brown reiterated the District and its Board members’ position on the permanent easement; that is that the District expects payment of the original cost of the land. Upon receipt of a letter from the City of St. Charles, Mr. Brown and Mr. Dohrman met with Mayor Sally Faith to discuss, and hopefully resolve, this issue. A representative from the City of St. Charles, Brian Faust, attended tonight’s meeting in order to further explain the situation and answer any questions. A few of Mr. Faust’s points:
Mr. Dohrman offered additional comments in support of granting the easement based on his meeting with Mayor Faith about the project. The meeting clarified some confusion regarding the request from the City.
MOTION: Mr. Dohrman moved to grant the permanent easement to the City of St. Charles for the McClay Road Widening Project. Ms. Reese seconded. Motion passed six affirmative, zero negative, zero abstentions, and three absent.
12-14 Audience Participation, Board Meetings—Policy A032
Mr. Brown included the revised Policy A032 which reflects the recommended changes from the October Board meeting. Based on the recommended changes to the policy, citizen Matt Martin compiled a PowerPoint presentation for the Board members. Mr. Martin spoke about that presentation; in his opinion, the revised policy limits citizens’ democratic and constitutional rights. He also informed Board members that 23 out of 29 residents signed a redress of grievance to keep the former policy. Mr. Martin presented the Board members with the signed 23 copies of the grievances. Dr. Cook indicated that 29 residents is not statistically significant in a county of more than 360,000 residents. The language included in the revised policy is fairly standard language with other public and tax-paying entities.
MOTION: Dr. Cook moved to accept Policy A032 as revised and presented. Ms. Reese seconded. Motion passed six affirmative, zero negative, zero abstentions, and three absent.
12-16 Trustee Meeting Date and Time Review
In a recent open session, the possibility of adjusting the trustee meeting day to a day of the week other than Monday. At the second request of one of the appointing bodies, Mr. Brown would like to revisit the possibility of changing the meeting from Mondays to another day. After some discussion about the Board members’ availability, Mr. Brown indicated that he would send an email with a spreadsheet for each Board member to complete when they are available during the second and third weeks of the month. For staff reporting purposes, it has been decided prior to tonight’s meeting, that the Board meeting needs to be sometime during the second or third week of the month. Once a day is determined, Mr. Brown will report back to the Board next month.
MOTION: Mr. Thoelke moved to adjourn the open session. Ms. Todd seconded. Motion passed six affirmative, zero negative, zero abstentions, and three absent.
The meeting adjourned at 8:28 pm.
April C. Wootten
Secretary Board of Trustees Date