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june 2010 board minutes

 St. Charles City-County Library District
Board of Trustees
Minutes
June 14, 2010


The St. Charles City-County Library District Board of Trustees met at 7:00 pmon Monday, June 14, 2010at the Administrative Office, 77 Boone Hills Drive, St. Peters, MO.

Board Members present:

  • Mr. Greg Dohrman
  • Ms Myra Crook
  • Mr. John Thoelke
  • Dr. Jerry Cook
  • Mr. Gary Heggs
  • Ms. Debbie Haupt

Board Members absent:

  • Ms. Lisa Pelikan
  • Ms. Mary Reese
  • Ms. Kathleen Todd

Library Staff present:

  • Mr. Carl Sandstedt, Director
  • Ms. Betty Murr, Deputy Director
  • Mr. Richard Schultz, Coordinator of Finance and Support Services
  • Mr. Frank Noto, IT Coordinator
  • Ms. Denise Mandle, Human Resources Coordinator
  • Ms. Maggie Preiss, Children’s Services and Marketing Coordinator
  • Ms. Kristin Williams, Development Coordinator
  • Ms. Ann King, Branch Manager, Kathryn-Linnemann
  • Mr. Jim Brown, Branch Manager, Spencer Road
  • Ms. Martha Radginski, Branch Manager, Middendorf-Kredell
  • Ms. Keri Cascio, Branch Manager, Kisker Road
  • Ms. Asia Gross, Branch Manager, McClay Road
  • Ms. Diana Tucker, Branch Manager, Corporate Parkway
  • Mr. Tim Deghelder, Branch Manager, Deer Run
  • Ms. Debbie Warren, Circulation Supervisor, DiscoveryVillage

Vice-President Myra Crook called the meeting to order at 7:00 p.m.with the Pledge of Allegiance.  Five members responded to roll call.  Ms. Crook opened the floor for public comments.  No requests for time were received.

MINUTES

MOTION:  Mr. Heggs moved to approve the minutes of the May 10th meeting and the minutes of the Director Search committee meeting on May 4th.  Dr. Cook seconded.  Motion passed five affirmative, zero negative, zero abstentions, and four absent.

REPORTS


Financial Report

The May financial report is included in the Board packet that was sent to each Board member’s home.  Next month’s report will include additional accruals.  Mr. Schultz did not have any additional comments.  If there are any questions or comments, please contact Mr. Schultz at ext. 1571.

Director’s Report

Mr. Sandstedt passed on any additional comments to his Director’s Hotline.

Special Report—Development

Kristin Williams, Development Coordinator

The monthly Library Foundation report is included in tonight’s Handout packet.  Ms. Williams highlighted the Books, Bats, and Brew event which is an ELA (Emerging Library Advocate) sponsored event.  Books, Bats, and Brew is on Saturday, June 26th from 12-4pmat Sherlock’s Steakhouse in Cottleville.  This event is really more a “fun-raiser” than a fund raiser; it was organized to promote ELA and show people alternative ways to get involved. 

Statistics

Betty Murr, Deputy Director

Ms. Murr highlighted a few statistics from this month’s report which was included in the Board packet sent to each Board member’s home.

  • Circulation for the month of May was 556,604.
  • Middendorf-Kredell topped 1,041,008 for the fiscal year in Circulation!

Ms. Murr also took the opportunity to introduce Martha Radginski as the new Branch Manager at Middendorf-Kredell; and introduced Asia Gross as the new Branch Manager at McClay Road.  Mr. Sandstedt also reminded the Board members and staff that we have started to remove computer use from the Circulation statistics, which is the way that the statistics should have been all along.  Also, the economy is improving which will have an affect on our Circulation as well.

Activities Report

Maggie Preiss, Children’s Resources and Marketing

Ms. Preiss distributed the Activities Report for June.  Summer Reading Program (SRP) is going on right now!  The registrations so far in the program reflect about an even participation with last year.  Ms. Preiss shared the SRP cinch-sak, the prize for completion of this year’s SRP.  It is a navy blue cinch-sak (backpack), very popular with kids right now, with white script on it.  The name of the reading program, Make a Splash, READ, is printed on the backpack!  Kids love them!

There are several Community Outreach events in June.  All of them plus any additional activities can be found in Ms. Preiss’ report. 

OLD BUSINESS

Formal Agenda

10-02 Spencer RoadBranch Replacement

All of the necessary paperwork has been completed and turned in to the appropriate person or agency.  The demolition of the NPDC should begin next week; the blocking off of the parking lot should begin this week.  Ms. Preiss indicated that there will be a “Demolition Ceremony” and she will contact the newspaper and necessary individuals interested in the ceremony e.g. the mayor, Board members, etc. 

Mr. Dohrman arrived at 7:20 pm.

10-03 Director Search Committee

The preliminary interviews for the Director position are scheduled for September 24-25.  The finalist interviews for the position are scheduled for October 22-23.

Preliminary Agenda

10-27 FY11 Budget Markup—Personnel

Mr. Sandstedt is recommending a 2% pay increase for all staff.

Mr. Dohrman asked Mr. Schultz about revenues this year versus last year, down approximately $500,000?  Mr. Schultz confirmed that amount, but reminded that it does not include $1 million in unbudgeted revenue.  Mr. Dohrman commented that the decision regarding a pay increase has been a tough one, and he has struggled with making it.  He anticipates some negative reaction from the public based on the struggles of the economy, other institutions, and individuals.  However, the District is not in a compromised position and there are no budget concerns at this time.

MOTION:  Mr. Heggs moved to approve the salary increase proposed by Mr. Sandstedt.  Dr. Cook seconded.  Motion approved six affirmative, zero negative, zero abstentions, and three absent 

Preliminary Agenda

10-28 FY11 Budget Markup—Telecommunications and Technology

There has been no action or changes on this item since it was presented last month.

Consent Agenda

10-31 Policy #C184 Inappropriate Customer Behavior

Mr. Sandstedt indicated that the District’s legal counsel approved the policy.

MOTION:  Mr. Thoelke moved to approve the policy as written.  Ms. Haupt seconded.  Motion passed six affirmative, zero negative, zero abstentions, and three absent.

10-32 Policy #E512 Salary Schedule

The salary schedule included in the packet that was sent to each Board member’s home reflects a 2% pay increase and a 1.2 x rate for Sunday personnel.  The schedule also reflects a G6 step cap for Sunday personnel.

10-34 Cell Phones for Key Library Staff

Mr. Sandstedt withdrew the request for cell phone allowances for key staff.

NEW BUSINESS

Formal Agenda

10-35 Nomination and Election of Officiers

Officers in their current positions for FY11 will be in their second year of a two-year term.  The second year is the last year for elected positions; therefore, officers’ terms expire, in their current position, at the end of FY11. 

MOTION:  Mr. Thoelke moved to nominate the “current slate” of officers in their same offices for the fiscal year of 2011.  Mr. Heggs seconded.  Motion passed six affirmative, zero negative, zero abstentions, and three absent.

The officers, as nominated, are elected by acclimation with zero objections.

10-36 FY11 Budget Markup—Operations, Final Adjustment and Adoption

This item was moved for discussion immediately prior to adjournment

Consent Agenda

10-37 LindenwoodUniversityIntern Agreement

There is no action needed at this time.

10-38 Policy #E032.990 Class Specs—Director

There has been nothing new added to this policy; it is simply on the agenda to re-approve to coincide with the law.

10-39 Policy #E368 Organizational Chart

The organizational chart has been updated to include Consumer Health as a Special Collection under Middendorf-Kredell.  Secondly, the Purchasing and Project Manager reports directly to Finance and Support Services versus dual reporting to the Deputy Director.

10-39 Policy #E554 Sunday Personnel

Mr. Thoelke moved to remove this item from the Consent Agenda.

MOTION:  Mr. Thoelke moved to approve Consent Agenda items 10-37, 10-38, and the first 10-39.  Mr. Heggs seconded.  Motion approved six affirmative, zero negative, zero abstentions, and three absent.

Preliminary Agenda

10-39 Policy #E554 Sunday Personnel

This policy adjusts the Sunday rate to 1.2 x regular pay versus 1.3 x regular pay.  The limit adjusts to G6.

Mr. Thoelke inquired as to why we are paying our Sunday staff more than their regular pay?  This policy dates back to the eighties when employees were paid 1.5 times their regular pay for working on Sundays.  Over the years, the policy has decreased from 1.5 to 1.3.  This year, it is being recommended to decrease it to 1.2.  Branch managers offered opinions in support of continuing the increased rate on Sundays.  Mr. Dohrman offered that due to decreased hours and staff levels, employees tend to work harder on Sundays than any other day.  Some managers and Board members alike offered opinion disputing this fact and offered that you could argue “working harder” on any given day.  Mr. Thoelke mentioned that just because staff has to “work harder” doesn’t mean that we have to pay them more.  Mr. Thoelke suggested amending the proposed policy to 1.2 for FY11, 1.1 for FY12, and 1.0 (flat, straight pay) for FY13. 

MOTION:  Mr. Thoelke moved to approve the amended proposed policy of 1.2 for FY11, 1.1 for FY12, and straight pay for FY13 for all Sunday personnel.  Ms. Haupt seconded.  Motion denied three affirmative, Mr. Thoelke, Ms. Haupt, and Ms. Crook; three negative, Mr. Heggs, Mr. Dorhman, and Dr. Cook; zero abstentions, and three absent.  Due to the tie in voting, the motion does not carry.

There was a consensus of the Board to continue to look at options and ideas on Sunday personnel.  The Board members simply do not want to lock this Board, or any other Board, into anything concrete at this time.

MOTION:  Mr. Heggs moved to approve Policy #E554 Sunday Personnel as originally proposed.  Ms. Crook seconded.  Motion passed six affirmative, zero negative, zero abstentions, and three absent.

10-36 FY11 Budget Markup—Operations, Final Adjustment and Adoption

A Budget Memo was sent to each Board member’s home in the Board packet.  An updated copy of the Budget Memo and the entire budget for FY11 is included in tonight’s Handout packet.

The revenue projections in the memo are preliminary as the final tax rate has not yet been set by the county.  Mr. Schultz’s best guess is that the tax rate will continue at the current rate of 20.64 cents.  This is not a reassessment year. 

The final proposed budget is $16,085,751, and $5,900,000 in Continuing and New Building Projects.  All individual department budgets are included in the overall budget handed out at tonight’s meeting. 

MOTION:  Dr. Cook moved to approve the FY11 budget as proposed.  Mr. Heggs seconded.  Motion passed six affirmative, zero negative, zero abstentions, and three absent.

MOTION: Mr. Heggs moved to adjourn the open session. Mr. Thoelke seconded.  Motion passed six affirmative, zero negative, zero abstentions, and three absent.

The meeting adjourned at 8:20 pm.

Respectfully submitted

April C. Wootten

Recording Secretary

Approved:

Secretary Board of Trustees             Date