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January 2012 Minutes

St. Charles City-County Library District

Board of Trustees

Minutes

January 10, 2012

The St. Charles City-County Library District Board of Trustees met at 7:00 pm on Tuesday, January 10, 2012 at the Library District Administrative Offices located at 77 Boone Hills Drive in St. Peters, Missouri.

Board Members present:

  • Jerry Cook
  • Myra Crook
  • Joann Leykam
  • Mary Reese
  • John Thoelke

Board members absent:

  • Debbie Haupt
  • Gary Heggs
  • Lisa Pelikan
  • Kathleen Todd

Library Staff present:

  • Jim Brown, Director
  • Betty Murr, Deputy Director
  • Maggie Preiss, Children’s Resources and Marketing Coordinator
  • Richard Schultz, Finance and Support Services Coordinator
  • Denise Mandle, Human Resources Coordinator
  • Frank Noto, IT Coordinator
  • Ann King, Branch Manager, Kathryn Linnemann
  • Martha Radginski, Branch Manager, Middendorf-Kredell
  • Laurie St. Laurent, Branch Manager, Spencer Road Branch

President Myra Crook called the meeting to order at 7:10 pm with the Pledge of Allegiance.  Five members responded to roll call.  

Myra Crook opened the floor for public comments.  No requests for time were received.

REPORTS

The following reports were included in the Board packets. 

  • Financial Report-Rick Schultz
  • Director’s Report-Jim Brown
  • Special Statistical Report-Materials Acquired-Audrey Bangert
  • Monthly Statistical Report
  • Activities Report-Maggie Preiss

Myra Crook introduced Joann Leykam who was appointed by the County Executive to replace Greg Dohrman whose term expired July 31, 2011.  Myra Crook asked staff to introduce themselves and provide their position with the Library District.

Financial Report:  John Thoelke inquired about the remaining balance to be paid on the Spencer Road project.  Rick Schultz reported $400,000 remains on the construction contract and about $800,000 is outstanding for equipment and furnishings.  Less than $50,000 remains on a few subsidiary contracts.

                After payments for the Spencer Road Branch project, the District will have a cash balance of approximately $6.8 million for operations before 2011 tax revenue is received.  At the time of the Board meeting, the tax revenue had not been received from the County.

                Board members discussed the popularity of the adult eBook collection (125% increase in circulation over fy11) and asked if additional funds from cash reserves needed to be added to the fy12 budget for adult eBooks.  Betty Murr reported the staff had expended approximately 50% of the fy12 eBook budget and would purchase additional copies of reserved titles and more new titles as soon as possible to help meet demand.

Jim Brown reminded the Board of the Missouri Library Association Advocacy Day scheduled in Jefferson City on February 7.

There was no discussion on the remaining reports.

Consent Agenda

The following two items were on the Consent Agenda:

  • Minutes of the December 12 Board Meeting
  • Deletion of policy E352.1 Sick Leave Recognition Program for Regular Attendance

MOTION:  John Thoelke moved to approve the Consent Agenda.  Mary Reese seconded.  Motion approved five affirmative, zero negative, zero abstentions and four absent.

Formal Agenda

Old Business

12-02 Spencer Road Branch Replacement

Good weather has helped to facilitate completion of outdoor projects including grading, concrete footings, curbing, etc.  Seismic bracing of shelving as required by the City of St. Peters is complete.  Furniture is being delivered over the next few weeks.  Laurie St. Laurent stated the target date for a soft opening could perhaps be  the end of February.  Grand opening activities may be planned in April. 

12-03 Strategic Planning

Groups are meeting and working on the objectives and setting up timelines. 

New Business

12-22 Spencer Road Audio/Video Bid Award

Frank Noto reported seven firms bid on the audio visual equipment for the Spencer Road project.  After reviewing the bids, Frank Noto recommended accepting the lowest bid of $57,283 from Tower Sound & Vision which is about $40,000 under the estimated budget.  The bid met specs, followed prevailing wage, and references for the company were good.  Frank Noto stated there was one upgrade to the specs that would increase the bid by approximately $700.  He asked the Board to accept the bid from Tower Sound & Vision with cost for labor, equipment and installation not to exceed $60,000.

MOTION:  Mary Reese moved that the Library District accept the Tower Sound & Vision bid for audio/Visual equipment and installation with a cost not to exceed $60,000.  Jerry Cook seconded.  Motion approved five affirmative, zero negative, zero abstentions and four absent.

  • Resolution in Honor of Greg Dohrman

Myra Crook read the following resolution recognizing the service of Greg Dohrman to the Board of Trustees.

Whereas,Greg Dohrman has distinguished himself through his years of service as an appointee of the St. Charles County Executive to the St. Charles City-County Library Board of Trustees from 2005 to 2012; and

Whereas, Greg Dohrman served as an officer of the Board and as President of the Board from 2009 to 2011; and

Whereas,Greg Dohrman effectively presided over Library Board meetings, graciously supported Library and Foundation events by serving as master of ceremonies, participated in discussions with other governmental agencies regarding the position of the Library District and taken part in the planning process for the Library District; and

Whereas,Greg Dohrman’s expertise as an attorney aided in clear, consistent policy development; and

Whereas,Greg Dohrman’s clear insight and careful consideration of library issues resulted in an enlightened and customer-centered approach to providing extraordinary library service to all residents of St. Charles County; and

Whereas,Greg Dohrman’s professional and thorough approach to his responsibilities as a Library Trustee earned the respect of other trustees; and

Whereas,Greg Dohrman’s familiarity with library materials and services ensured that his recommendations and direction improved services to customers of the Library District; and

Whereas,the Board and staff greatly appreciated Greg Dohrman’s leadership and diplomacy in addressing difficult issues; and

Whereas,Greg Dohrman’s honesty, integrity, forthrightness, and analytical approach to policy and problem solving guided the Library District to new levels of excellence in service; now therefore, be it resolved

The Board of Trustees of the St. Charles City-County Library District hereby recognizes the extraordinary service of Greg Dohrmanand conveys its gratitude for his dedicated service to the St. Charles City-County Library District, the Library Board of Trustees and all the taxpayers of St. Charles County, and wishes him the best in future endeavors.

MOTION:  Jerry Cook moved to accept the resolution in honor of Greg Dohrman.  John Thoelke seconded.  Motion approved five affirmative, zero negative, zero abstentions and four absent.

MOTION:  Mary Reese moved to adjourn the meeting.  John Thoelke seconded.  Motion approved five affirmative, zero negative, zero abstentions and four absent.

The meeting adjourned at 7:45 pm.

Respectfully submitted

Margaret A. Preiss, Acting Recording Secretary

Approved: 

Secretary Board of Trustees             Date