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extension specialist


Classification: Full time FLSA Status: Exempt Salary Track: F-G

REPORTS TO: Planning & Development Coordinator

Position Summary

Responsible for planning, developing, and coordinating library services to ensure every citizen in St. Charles County is able to enjoy a true library experience, even if they are unable to come to the library. The Extension Services Specialist manages two programs, Books to You and Ready to Read, supported by the Library Foundation. Grant writing is required to sustain funding for programs and services. Will supervise support staff and volunteers and coordinate program schedules. This position collaborates with staff and community representatives to achieve program goals. Performs work independently with general instruction and broad directives.


  1. Community needs assessment and analysis.

  2. Program development, management and analysis.

  3. Volunteer recruitment and management.

  4. Develop schedule and driving routes for volunteers.

  5. Oversight of materials, supplies, and budget expenditures.

  6. Grant writing for program support.

  7. Networking and relationship building.


  1. Manage staff and volunteers.

  2. Create and present orientation and training programs for extensions services and programs.

  3. Establish procedures for outreach program as they relate to general library services.

  4. Serve on committees or teams within or outside the District related to this position.

  5. Serve as an ambassador for the St. Charles City-County Library District

  6. Perform other related duties as assigned.


  1. Ability to use the District’s mission, vision, and values, as the basis for decisions made in management of the Extension Services programs and services.

  2. Ability to build enthusiasm for library services and programs through public engagements.

  3. Strong relationship building and networking skills.

  4. Ability to exercise initiative to achieve established goals and directives.

  5. Proficient with eTapestry donor management software.

  6. Proven experience in grant writing.

  7. Excellent driving record and valid driver’s license.

Essential Physical Abilities

(Accomplished with or without reasonable accommodation)

  1. Sufficient personal mobility to attend meetings at various locations within the District and community.

  2. Sufficient clarity of speech and hearing to communicate well with employees and customers.

  3. Sufficient vision to produce and review a wide variety of library materials, written correspondence, reports and related materials in both electronic and hard copy form.

  4. Sufficient ability to lift, push or pull a minimum of 23-30 pounds.

  5. Ability to bend, kneel, stand, sit or walk.

Education and Experience

  1. Bachelor degree required in a related field of study.

  2. Three or more years managing outcome based programs and working with volunteers.

  3. Current library experience from a customer or employee viewpoint

Transfer and Promotion

Applicants who have completed a graduate degree in an area of specialization that directly relates to this position will be considered for a promotion to the secondary level of the pay grade under the “Dual Track” program.

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the organization.

Approved 7/10/2012, Revised 6/11/2013