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Driver Safety Policy -

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Driver Safety Policy


The St. Charles City-County Library District is committed to providing a safe working environment for all employees and the safety and well-being of our employees while driving is especially important to the organization.   The primary role of this policy is to reduce motor vehicle accidents and protect employees.   This policy applies to all employees who drive personal vehicles, rental vehicles, or District owned vehicles for business reasons.   Personal vehicles, used for District business, must be legally licensed and carry state-required insurance.      Failure to follow these guidelines shall be addressed through corrective counseling

Basic Vehicle Operation Guidelines:

  1. All employees and their passengers are expected to wear seat belts while in a moving vehicle.
  2. Only employees of the District may drive or ride in vehicles owned by the District.
  3. Drive defensively.  Anticipate hazards and be prepared to respond.  
  4. Respect speed limits and follow all traffic signals or signs.
  5. When refueling always turn off the engine, never smoke or light matches, and stay outside of the vehicle to prevent a flash fire hazard.
  6. Smoking is not permitted in vehicles owned by the Library District.
  7. Any traffic tickets, citations or accidents while driving for business reasons must be reported to appropriate law enforcement and the Finance and Support Services Manager within 24 hours. 
  8. Never operate a vehicle while taking medications with warnings against the operation of machinery, including motor vehicles, for a specified period of time after consumption.

Distracted Driving Guidelines:

  1. Use of handheld cell phones while driving on Library business is prohibited – this includes all functions of the cell phone including but not limited to; phone calls, text messages, email, Internet searches, and camera use.  
  2. The use of hands-free technology is permissible if the use of the device does not cause distraction, conversations do not interfere with the driver’s ability to safely operate the vehicle, and conversations are brief.
  3. Engaging in other distracting activities such as, eating, reading, using a laptop computer, or changing music selections on the radio or other audio devices is strongly discouraged while driving.

Prohibited Behavior:

Behaviors that may result in suspension or termination include but not limited to:

  1. Possession or use of controlled substances while driving on Library business.
  2. Consumption of alcoholic beverages while driving on Library business.
  3. Operating a vehicle while using a prescription medication with warnings it is unsafe to operate machinery.
  4. Driving without a current, valid license.
  5. Reckless driving.
  6. Leaving the scene of an accident.
  7.  Actions that show significant lack or judgment or gross negligence.

This policy will be implemented in conjunction with policies E080 Drug Testing and Drug Free Workplace and C285.2 Smoke Free Environment.

Adopted 10/14/2014