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catalog technician

Catalog Technician

Report to: Manager of Technical Operations

Salary Track: D



Performs various cataloging and data entry functions in Technical Operations to maintain the Library District’s catalog database. Enters records for new materials in the catalog database using bibliographic utilities and other proprietary software available.  Creates, edits, transfers, and/or links bibliographic records in the database and inputs local data, as needed. Assigns and/or checks for appropriate classification numbers, series, subject headings, and location codes.   Generates labels for physical processing of materials.  Works independently, receiving minimal detailed supervision and guidance. Complex questions are referred to the Manager of Technical Operations or Catalog Manager, as appropriate.


  1. Learns and applies cataloging rules and procedures.
  2. Edits catalog database records according to the Library District’s procedures and practices.
  3. Reviews and assesses materials determining the appropriate manner of entry into the catalog database, such as new titles, new editions, new formats, and edits.
  4. Determines appropriate data for classification numbers, series, subject headings, and location codes and creates revisions as needed. 
  5. Searches on-order reserves and matches new title records, as appropriate.
  6. Uses bibliographic utilities and proprietary software to locate, verify, copy, and enter/transfer information from the remote database to the Library’s database.
  7. Determines the correct tags to enter, revises, and edits according to District standards and procedures.
  8. Identifies cataloging problems and refers them to the cataloger for resolution and direction as necessary.
  9. Contacts branch staff to resolve specific cataloging issues, as needed, by phone, email or sending the item with a note.
  10. For each item, generates labels for physical processing of materials.
  11. Maintains good communications with co-workers concerning work issues, changes, exceptions, and projects.
  12. Lifts and moves library materials from shelves and carts, and transports materials within the department by pushing or pulling carts.
  13. Keeps current of Library District policies and procedures in the area of material cataloging and processing.


  1. Works cooperatively with department staff on special projects.
  2. Performs other related work and accepts special projects as needed.
  3. Participates in informational meetings and attends training programs as available.


Must be able to operate personal computer including email, Internet connections and software related to cataloging database; printers; copier; fax machine, and telephone system. 


BS/BA degree in a compatible field and one (1) year library or other related experience.  Must be accurate, have high attention to detail, and have knowledge of public library's function and purpose.  Prefer knowledge of library catalog databases.

OR: Two years of library experience at the library assistant level may be substituted for each year of college (30 credit hours = 1 year of college).  For example, an applicant may have 3 years of college and 2 years as a library assistant; or 2 years of college and 4 years as a library assistant, etc. 

Must successfully complete the District's Catalog Technician Training within one year of employment as a Catalog Technician.  At the discretion of the Director or Deputy Director, some or all of the training classes may be waived based on prior library course work. 

 (Approved 12/13/04, Revised 6/9/08)