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St. Charles City-County Library District

Board of Trustees

Minutes

August 13, 2013

 

The St. Charles City-County Library District Board of Trustees met at 7:00 pm on Tuesday, August 13, 2013 at the Administrative Office.  This branch is located at 77 Boone Hills Dr., St. Peters, MO.

Board Members present:

  • Justin Collier
  • Jerry Cook
  • Myra Crook
  • Lisa DeClue
  • JoannLeykam
  • Georganne MacNab
  • John Thoelke
  • Gail Zumwalt

Board Members absent:

  • Mary Reese

Library Staff present:

  • Jim Brown, Director
  • Margaret Conroy, Assistant Director
  • Kristin Williams, Planning and Development Manager
  • Maggie Preiss, Children’s Resources and Marketing Manager
  • Richard Schultz, Finance and Support Services Manager
  • Pat Batzel, Human Resources Manager
  • Sara Nielsen, Branch Manager, Minis and Expresses and Adult Programming
  • Ann King, Branch Manager, Kathryn Linnemann Branch
  • Tim Deghelder, Branch Manager, Deer Run Branch
  • Martha Radginski, Branch Manager, Middendorf-Kredell Branch
  • Diana Tucker, Branch Manager, Corporate Parkway
  • Laurie St. Laurent, Branch Manager, Spencer Road Branch
  • Karen Guccione-Englert, Extension Services Specialist
  • Ann Randolph, Interim Branch Manager, McClay Branch

President Jerry Cook called the meeting to order at 7:15 pm with the Pledge of Allegiance.  Eight members responded to roll call.  Dr. Cook opened the floor for public comments.  No requests were made at this time.

Jim Brown formally welcomed and introduced our new Assistant Director, Margaret Conroy!

Kristin Williams introduced the new Extension Services Specialist, Karen Guccione-Englert.

Our two newly appointed Trustees, Lisa DeClue and Justin Collier, were welcomed and introduced to the group!  Ms. DeClue and Mr. Collier are both City Appointees by Mayor Sally Faith.  Staff and Trustees introduced themselves and their position in the District.

REPORTS

The following reports were included in the Board packet.

  • Financial Report—Rick Schultz

John Thoelke pointed out that our Income in this report is $62,000, and our Expenses are $1.6 million which is why we keep Reserves.

  • Director’s Report—Jim Brown
  • Strategic Initiatives and Planning—Quarterly Strategic Initiative—Kristin Williams

The Strategic Plan update in the packets for this month provides some overall highlights from the past quarter.There are also Strategic Initiative group updates which can be found inside the report.Lastly, the next update will be at the November Board of Trustees meeting.

  • Monthly Statistical Report
  • Special Statistical Report—Reserves Statistics
  • Special Statistical Report—Interlibrary Loan Activity Report

The report indicates that we are a “net lender”, meaning we lend more materials than we borrow.  This illustrates our commitment to quality materials and maintaining our Materials Budget at 20% of the overall budget.

  • Making a Difference:   OASIS Partnership—Sara Nielsen

The national organization of OASIS has developed a curriculum to make technology classes available for seniors within the general public.  The Library District has “joined forces” with OASIS and has started offering classes designed with “seniors in mind, but that are open to all ages”.  Ms. Nielsen is working to train staff and volunteers to conduct the classes in the Spencer Road Praxair Training Room where we have 20 computers available for learning.

  • Correspondence

Consent Agenda

  • Minutes from 9 July 2013 work session
  • Minutes from 9 July 2013

MOTION:  John Thoelke moved to approve the Consent Agenda as amended.  Gail Zumwalt seconded.  Motion passed seven affirmative, zero negative, zero abstentions, and two absent.

FORMAL AGENDA

NEW BUSINESS

14-06 Welcome New City of St. Charles Board Appointments

Jerry Cook welcomed the new Trustees to the group!

INFORMATION:

14-07 Kathryn Linnemann Fireplace Renovation

There is no action needed on this at this time.  Jim Brown clarified that this item was budgeted in the FY13 Budget, but was delayed due to complications with the vendor as well as the item going back out for bid.  Now that the least expensive bid has been accepted, the District is waiting until the Art Uncorked event is over to begin work on the project.  The anticipated start date is early October; therefore the project should be complete approximately one month from then.

14-08 Joint Trustee, Foundation, and Friends Meeting

The joint meeting with the Foundation, Friends of the Library, and the Library Board of Trustees is scheduled for Thursday, August 22, 2013 from 3:30 pm-5:30 pm at the Spencer Road Branch.  A social gathering is planned afterward at the River City Rascals game.  The event is the result of an effort by the Foundation and the Rascals to support Early Literacy; bring a new Children’s book to the game and get a voucher for a free ticket to the game!

                Jim Brown and Kristin Williams will create the agenda for the joint meeting.  Three ‘hot topics’ for the agenda are simply getting to know everyone, defining the different roles of each organization, and discussing how to improve the communication between the groups also.

                If interested in attending, Kristin requested your RSVP this evening.  Otherwise, she will follow-up with you soon.

MOTION:  Myra Crook moved to adjourn the meeting. Gail Zumwalt seconded.  Motion passed seven affirmative, zero negative, zero abstentions, and two absent.

The meeting adjourned at                 7:50 p.m.

Respectfully submitted

April C. Wootten, Recording Secretary

 

Approved:

 

Secretary, Board of Trustees                            Date