St. Charles City-County Library

Accounting Payroll Clerk

Report to:    Coordinator of Finance and Support Services

Salary Track:    D

FLSA Status:  Non-Exempt

Rate:

SUMMARY:

Perform various clerical and semi-professional accounting duties in the Finance Office including posting to accounts, balancing and reconciling accounts; and preparing financial spreadsheets and reports, as needed.  Also, verify accounting documents and preparing deposits for money collected from branch libraries.  Responsible for some payroll functions including calculating and entering hours worked from time sheets, auditing and preparing payroll reports, and preparing checks for distribution.  communicate with vendors and employees concerning accounting or payroll issues.  Perform clerical tasks necessary for department operations. Works independently, receiving minimum supervision and guidance; refers complex questions to Coordinator of Finance and Support Services.

ESSENTIAL JOB FUNCTIONS:

Accounting:  Perform multiple accounting tasks such as posting to accounts payable transactions to appropriate accounts.

• Balance and reconcile accounts with purchase order and fund accounts.
•  Verify accuracy of invoices/documents and prepares them for payment.
•  Prepare bi-monthly computer entries for running the accounts payable checks.
•  Verify mathematical accuracy of accounting documents contacting the appropriate individuals when questions arise.
•  Responsible for recording and preparing monies collected from branch libraries for deposit.

 
Payroll:  Perform the clerical and data input tasks necessary to process computerized payroll and maintain payroll files.

• Verify time sheets, enter hours worked on payroll system, and monitor overtime usage.
•  Prepare and audit payroll reports, as needed.
•  Prepare checks for distribution to employees and vendors.

GENERAL JOB FUNCTIONS:

• Correspond with vendors, customers, and employees as needed.
• Maintain general filing system for department.
• Assist with telephone, visitors, mail and supply requisitions.
• Perform special project duties as assigned.

EQUIPMENT NEEDED:

Must be able to operate personal computer including spreadsheets and work processing packages, email and internet connections, copier, fax machine, and telephone system.

EDUCATION AND EXPERIENCE:

Must have extensive knowledge of accounting functions and procedures; advanced skills using spreadsheet software, accounting software, and word processing; and have basic knowledge of the function and purpose of a public library.  Must be accurate and have high attention to detail.  High school diploma or GED and two (2) years related work experience.  Prefer: Completion of two (2) years of college or basic accounting training.

(Revised 7/10/06)